If you are planning to make such a move, or to ask one of your partners to leave, follow these steps to avoid getting burned. An inaugural UCF resident who served veterans as a chief resident and whose career goal is to cure diabetes is the new leader of the College of Medicine's endocrinology fellowship in greater Orlando. Moving On: Issues to Consider When Making a Career Move The FMA also recommends that the practitioner terminating the relationship should provide assistance in locating another practitioner for the patient. For TMB rules on notification requirements and more, refer to Chap 165.5 - Transfer and Disposal of Medical Records. What is the health care entitys responsibility when a physician departs? Each state treats notification guidance differently, but their approach generally falls within four distinct categories. The case of Bloomington Urological Associates, SC v. Scaglia, 686 N.E.2d 389 (Ill. App. The key is to prevent patients from falling through the cracks because of tensions between the physician and the practice. According to TMB Rules Chapter 165.5(a)(1-3): When a physician retires, terminates employment, or otherwise leaves a medical practice, he or she is responsible for: (2) Notification shall be accomplished by: (A) EITHER: Every state has a long list of requirements to obtain and maintain a license to practice medicine, but when it comes to closing a practice, most states only offer (at best) guidelines for what to do when ending a practice, and some states offer no guidance at all. On the other hand, a notice directed to specific patients that informs them that the provider is leaving the employer's practice and identifies a new practice where the patient can receive the same or similar services is much closer to the line of solicitation. This may vary from practice to practice. Become your target audiences go-to resource for todays hottest topics. Chiropractors are licensed and regulated by the Florida Board of Chiropractic Medicine. And 4) The state is completely silent on patient notification without any guidance available. Board Rule 540-X-9-.10 states reasonable notification must be provided. 3) The state offers no guidance, but another state association (i.e. If you are not familiar with your states requirements, contact a health care attorney in your area for advice. A long notice period is often difficult for a non-retiring physician to give, but these issues deserve consideration. A critical criterion for patient abandonment claims is the need for further treatment. At the mediation, the single specialty practice initially took the position that: (1) if a patient contacted them asking for an appointment with one of the departing physicians, the practice would . URMC responded by sending breach notification letters to the affected patients and notifying the media. On June 11, 2015, URMC reminded its workforce that all patient information was the property of URMC and could not be copied, shared, removed, or transferred without the permission of both URMC and the patient. Non-solicitation clauses are a type of restrictive covenant (meaning legally that they forbid a party from doing something). Generally, tail coverage costs between 1.5 and two times a physicians annual premium. Notification can be accomplished by a sign in the reception area, a note in the monthly billing statement, or an advertisement in a local newspaper. Continued, https://www.msbml.ms.gov/sites/default/files/Policies/3-22-19Policies.pdf, Missouri Med. Also, we advise that a letter is sent to all patients seen within the last year with the same information and possible suggestions for other physicians., State advises, It is the Boards position that due care should be exercised when closing or departing from a medical practice. Notifying Patients of Physician Leaving Practice - PostGrid Harris County Medical Society. 3. Not only does this ensure a smooth transition from the current physician to the new treating physician, but it also reduces the liability of patient abandonment. Therefore, to ensure this occurs with a minimum of disruption in continuity of care, the physician terminating the physician-patient relationship should notify patients sufficiently in advance., https://www.mbc.ca.gov/Licensees/Close_Practice.aspx. However, it at least informs the patients that the provider is not responsible for their further care. In addition to sending letters, think carefully about how you will address this topic when you speak with patients. In these cases, patients do not expect the same provider to perform related services in the future. URMC also obtained an attestation from GRN that all PHI transmitted by URMC had been returned or deleted. For example, practices often agree to pay for tail coverage in the event that employment is terminated by the practice without cause. Anyone looking for information on this topic should be aware of the risk in assuming a simple internet search will provide clear and accurate information. If you didn't sign a non-compete agreement, you can notify your patients that you're leaving and tell them where you're moving. 10. Review noncompetition covenants. Hiring for Your Healthcare Practice? Review your content's performance and reach. Each state treats notification guidance differently, but their approach generally falls within four distinct categories. The radius is usually determined by your practices location and could range from five miles in a suburban area to 50 miles or more in a rural area. The physician fails to allow for patient access to or transfer of the patients health record as required by law. Negotiations over non-solicitation restrictions can play out like a game of tug of war. These rule changes also apply when leaving a group practice, as the departing physician is responsible for providing proper notification. Water's Edge Dermatology, an AQUA Dermatology portfolio practice, is Florida's largest and mostSee this and similar jobs on LinkedIn. Assuming the physician is leaving the practice on good terms and with ample time to prepare for the departure, the key consideration is ensuring that patients are properly notified in a timely and professional manner. Itshould not be used as a substitute for competent legal advice from a licensed attorney in your jurisdiction. In contrast, our goal is to help closing practices gain a better understanding of the process and guidelines when it comes to patient notification. Among the factors in the decision, the court concluded that physicians obligations not to commit patient abandonment militated against interpreting the non-compete as the employer proposed, stating: To conclude that telephone inquiries from existing patients to their physician constitute the practice of medicine in the context of a restrictive covenant would effectively force a physician to neglect or abandon his patients whenever they telephone or page him with medical-related questions, concerns, or emergencies at a time when he happens to be in the restricted geographical area. If possible, consider posting your retirement in your local newspaper(s) as well as on your website and/or social media pages (if applicable). For example, you would never want to be in a situation where you felt compelled to lie to a patient. The unique facts and circumstances related to a patients condition and care should be used to determine how much notice a patient should be given prior to the actual termination of the physician-patient relationship, and whether the physician should facilitate the transfer of care to another provider., Louisiana State Medical Society Guidelines The physician cannot abandon the patient. Physicians are under a tremendous amount of pressure in todays health care environment as costs escalate, reimbursement declines and the malpractice crisis continues. TMB rules for physicians who retire, close, or leave a practice. This notice shall be no less than two columns wide and no less than two inches in height. The physician fails to provide for continuity of prescription medications between the notice of intent to withdraw from the physician-patient relationship and the date on which the physician-patient relationship ends, if the prescription medications are necessary to avoid unacceptable risk of harm. Before leaving, she asked for a list of patients she treated while employed at URMC, and URMC provided her with a spreadsheet containing the protected health information (PHI) of 3,403 patients. When Physicians Leave a Practice: Seven Keys to a Smooth Transition A physician who leaves or closes a practice must notify a host of persons of the change in status. 2) The state offers guidelines, but without any statutory requirements or law enforcing notification practices. See the bottom of this page for a state-by-state comparison of the available guidelines. Notices to Patients When a Physician Leaves a Group Practice When a physician leaves a group practice, the physician has a duty and a right to notify his or her patients. The sign or notice shall advise the physicians patients of their opportunity and right to transfer or receive copies of their records. Such an approach may frustrate the provider who is leaving. Keep a copy of the notification letter in the patient's record. The first example letter for notifying patients of a physician leaving their practice comes from Medical Center Clinic. Make sure that if there are legal guidelines in you state, that you review them. As the above discussion shows, solicitation and patient abandonment claims are not limitless. 4 Compliant Examples of Letters for Notifying Patients of Physician Readers should consult their healthcare attorney to obtain advice with respect to any legal matter. At our healthcare law firm, our clients frequently voice concerns over the non-solicitation provision in their employment agreements. Approximately sixty days prior to closure, patients who require frequent follow up should be referred to other physicians and patients with acute medical problems should have appropriate follow up arranged., https://www.maine.gov/md/sites/maine.gov.md/files/inline-files/2017summer_0.pdf, State advises, adequate time must be given to allow the patient to obtain a new practitioner. The usage and disclosure of patient information, including patients medical records, are often limited by another form of restrictive covenant in employment agreements: confidentiality clauses. In Illinois, as in many other states, patient abandonment is not only a form of malpractice; for physicians, it is also grounds for disciplinary action against ones license. Texas Medical Board Rules Chapter 165.5(a)(1-3) Transfer and Disposal of Medical Records. Sources (i) Sending a letter to each patient; OR What determines a critical or high-risk patient? https://www.njconsumeraffairs.gov/bme/Pages/FAQ.aspx, NMAC 16.10.17.9 states, Whenever possible, active patients and patients seen within the previous three years must be notified at least 30 days before closing, selling, relocating or leaving a practice. If you are responsible for tail coverage, you may be able to negotiate with your new practice to provide you with sufficient funds to purchase it. Leaving a group practice. The content of the notice will depend upon state law. 219, or send a letter to Harris County Medical Society, John P. McGovern Building, 1515 Hermann Dr, Houston, TX 77004-7126. Accessed January 18, 2023. leaving a practice Within 90 days after a death . Litigating a covenant, either from the employer or employees perspective, is expensive. Many physicians believe these covenants will not be enforced; however, the courts in most states will uphold them if they are reasonable. During your review, pay careful attention to information about advance notice provisions, retirement plan details and noncompete covenants, to name a few key elements. 7. In that circumstance, the list of names may be PHI. If youre in one of the states where we practice, schedule a complimentary phone consultation with one of Jackson LLPs healthcare attorneys. A non-solicitation restriction may prevent the provider from issuing such notice directly. All of this increases the likelihood that you or one of your colleagues will leave your current practice. These assets belong to the practice and cannot be taken by the physician without the practices consent. This material may not otherwise be downloaded, copied, printed, stored, transmitted or reproduced in any medium, whether now known or later invented, except as authorized in writing by the AAFP. Contact information for providers remaining in practice, Necessary information regarding access to medication, How medical records will be stored and how they may be accessed, Contact information for the records custodian, Expected timeline for transitioning the records, Date records will become available and how long they will be available for request. Notify other patients who won't be receiving a letter by placing a notice in the local newspaper with the largest circulation, putting a sign up in the lobby and preparing a patient handout. This can be significant, especially if you deliver babies. Through our years of experience in the custodial records field, we have worked with clients in almost every health care arena and handled the full spectrum of records management needs. 2, When requested, the practice should provide the departing physician with the contact information of his/her patients to ensure the departing physician is allowed to fulfill patient notification responsibilities, and to avoid TMB disciplinary sanctions for the remaining physicians and possible legal risk to the practice. 3. 3. In healthcare, this tug of war can implicate another stakeholder: the patient. PDF Retention of medical records and patient information upon closure of a Notify the regulatory and business agencies impacted by your closure, including Centers for Medicare & Medicaid Services (CMS), Drug Enforcement Administration (DEA), health insurers, state medical or business associations, and state medical boards. Practice fined for response to social media review, Dallas dental practice fined $10,000 after publishing PHI in response to a patient review on Yelp, Texting patients while staying HIPAA compliant. Save my name, email, and website in this browser for the next time I comment. 1) The state has enacted law regarding patient notification. Some states would recognize a tortious interference with contract if a physician were to raid the practice for employees. However, there are several other elements that could be helpful to your patients as they are searching for their next provider, having their medications refilled, or other specific needs related to continuation of care. (Abandonment is defines as the termination of the physician patients relationship at an unreasonable time and without giving the patients the chance to find an appropriate replacement.) Develop a plan for patient notification. The TMB has rulesprohibiting the practice or physician group from interfering. Can I take a copy of my patients records with me, in case they need care from me in the future. Another helpful approach, particularly for specialized physicians, is to provide referrals to nearby practices or physicians offering similar types of care or services. Laura Hale Brockway is the Vice President of Marketing at TMLT. With respect to patients, solicitation generally requires a targeted, affirmative act by the employee to convince a patient to obtain services from somewhere other than the employers practice. PDF The Doctor is Out Contact information that enables the patient to obtaininformation on the patient's medical records. For instance, providers who staff emergency departments, hospitalist programs, and urgent care centers render care that is episodic in nature. The analysis will always depend on the particular circumstances involved. 3. Closing or Relocating? | Emerald Coast Medication Association The health care entity has the dual role of safeguarding the medical record while facilitating continuity of care. Are you a healthcare provider considering a new employment agreement with a non-solicitation clause? https://docs.legis.wisconsin.gov/code/admin_code/med/10/03/3/j. It is, however, not uncommon for employees to solicit the departing physician prior to departure. Nor would purely personal communications between the employee and patient. In addition to paying a $15,000 penalty, URMC agreed to train itsworkforce on policies and procedures related to PHI and notify the Attorney General of future breaches.